Job Description

JMAN is the commercial data partner that specializes in maximizing value creation activities for private equity funds and their portfolio companies. We partner with our clients to address the growing need for investment decisions and value creation initiatives to be backed by reliable, real-time data. When companies partner with JMAN, we combine our data science and data engineering expertise with our deep commercial understanding to deliver tangible, high-value outcomes at pace. Founded in 2010, JMAN has a global footprint with offices in New York, London and Chennai. Our team of more than 350 experts partner with more than 80 private equity funds and over 200 portfolio companies. Nearly 85% of our business is from recurring partnerships with our clients. JMAN has been a portfolio company of Baird Capital since 2023.

Position:

We’re looking for an Office Manager who wants to be at the center of a fast‑moving, people‑focused, and rapidly growing New York office. In this high‑impact role, you’ll be the heartbeat of our workplace shaping the daily experience for a 50+ person team, ensuring our space runs smoothly, and creating a warm, polished, and energizing environment for employees and visitors alike.

You’ll take ownership of office operations, build strong relationships, and help drive the kind of seamless, behind‑the‑scenes excellence that makes great work possible. If you thrive in dynamic environments, love being the go‑to problem solver, and are excited to elevate the workplace experience every day, this is an incredible opportunity to make your mark and grow your career. This role is on-site 5 days a week (with the possibility to work from home time to time).

• Lead daily office operations, ensuring a safe, organized, and fully functional workplace across all shared spaces.
• Deliver an exceptional in office experience by welcoming visitors, supporting meetings and events, and maintaining a professional, client ready environment.
• Manage office procedures, supplies, vendors, and building relationships, ensuring seamless operations and high service standards.
• Coordinate facilities and space planning, including seating assignments, conference room scheduling, AV/IT setup, and support for office moves and reconfigurations.
• Partner with IT and manage external support vendors to maintain reliable technology, assist with basic troubleshooting, and oversee equipment logistics.
• Oversee health, safety, and security processes, including badge access, emergency preparedness, and compliance with all regulations.
• Support onboarding and offboarding, preparing workspaces, equipment, access, and office orientations to ensure a smooth employee experience.
• Assist with in-office events and programs in collaboration with the People team, helping create a positive and engaging environment.
• Maintain essential documentation, including SOPs, emergency procedures, vendor contacts, and operational playbooks.
• Lead office related projects such as space improvements, vendor coordination, and enhancements to the overall workplace experience.
• Provide proactive operational support, resolving issues quickly, managing confidential information responsibly, and escalating when needed.
• Support contract workflows, including monitoring the contracts inbox, coordinating with legal teams, and sending agreements via DocuSign.

Requirements:

• 3+ years of professional experience in an office management or similar role
• Strong organizational, time‑management, and communication skills
• Ability to stay calm under pressure and adapt to shifting priorities
• Proficient in Microsoft Office; experience with MS Teams and AV systems
• Basic IT troubleshooting experience is a plus
• Experience partnering with senior stakeholders
• Proven problem‑solving skills with Demonstrated ability to assess challenges thoughtfully and develop clear, efficient solutions
• Demonstrated ability to streamline processes and improve operations
• Proactive and committed to delivering excellent workplace support
• High level of self-awareness, ownership, and commitment to personal growth

Other information:

• Competitive discretionary bonus based on personal and company performance
• 25 days of annual leave + 12 paid holidays
• 401(k) with up to 8% company match, plus commuter and HSA/FSA plans
• Company‑funded short‑term disability, long‑term disability, and life/AD&D insurance
• Medical insurance (80% company‑funded), with fully company‑funded dental, vision, and HRA benefits
• NYC office located in the heart of Manhattan
• Market‑leading parental leave policy
• Referral bonuses for new hires
• Extensive training, coaching, and development opportunities
• Weekly office lunches and regular company socials

Base Compensation Range: $85K - $105K

JMAN is committed to equal employment opportunities. We are a diverse, high performing team and base all our employment decisions on merit, job requirements and business needs.

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